Malling Area Golf Society

Society Rules

  1. Constitution.

    This combination of golfers shall be called the Malling Area Golf Society. All those as members shall be associated to Society Golf. The Society shall consist of no more than 150 members. The subscription year shall run from 1st April to 31st March each year.
  2. Subscriptions.

    1. The annual subscriptions shall be as advised by the committee.
    2. All subscriptions shall be paid by the Annual General Meeting.
  3. Officers.

    The Officers of the Society shall be Chairman, Captain, Vice Captain, Secretary and Treasurer to be elected annually at the A.G.M. plus any additional officers proposed and agreed at the AGM or special meeting under Rule 10.
  4. Management.

    1. The Society shall be governed within the rules and regulations of the Royal and Ancient Rules of Golf by a management committee comprising of the Officers and two additional members who shall be elected annually. One as Handicap secretary one TBA.
    2. Any member not attending three consecutive meetings without permission, shall be deemed to have relinquished their appointment.
    3. Except when otherwise mentioned, all communications shall be addressed to the Secretary who shall conduct the correspondence of the Society and keep records of all proceedings.
  5. Powers of the Management Committee.

    1. The Committee shall annually appoint such sub-committees as they may consider to be necessary. They may delegate all or any of their powers to such sub-committees. The decisions of all such sub-committees shall be reported to the Committee.
    2. Four members of the Committee shall constitute a quorum for the transaction of the business of the Society. In the case of sub-committees, three members shall constitute a quorum for the transaction of the business.
    3. The Committee shall have the power to fill any vacancies that may occur, including any vacancies in the Constitution of the Society. It may also co-opt members onto the Committee for specific purposes.
    4. Each elected member of the Committee shall be entitled to attend all management Committee meetings and have one vote. But no member shall be allowed to vote on any matter appertaining to themselves. This procedure shall apply to the business of the Committee. In the event of the voting being equal on any matter, the Chairman shall have a second or casting vote.
    5. The Committee shall have powers to apply, act upon and enforce the rules of golf and shall have jurisdiction over all matters affecting the Society, including any not provided for by the rules.
    6. All decisions of the Committee shall be binding subject to the right of appeal to the Board of Appeal. Decisions must be notified in writing to all concerned within 14 days.
    7. If a member of the Society is requested to be represented at a meeting of any of the Committees, that said member shall be subject to possible expulsion from the Society for non-attendance.
    8. See Addendum.
  6. Annual General Meeting.

    1. The A.G.M. shall be held not later than the 30th April each year. At this meeting the following business shall be transacted:-
      1. The minutes of the last A.G.M shall be confirmed and any matters arising therefrom dealt with.
      2. Presentation and adoption of the annual report and balance sheet.
      3. Election of officers, management committee and auditors.
      4. Appendix C; propose and agree annual Handicap system for the forthcoming year.
      5. Other business (of which seven days notice has been given).
    2. A copy of the duly audited balance sheet, agenda and minutes of the previous A.G.M shall be forwarded to each member at least seven days prior to the meeting.
    3. All voting shall be conducted by a show of hands, unless a ballot be demanded by a minimum of ten delegates.
  7. Qualification of Members.

    1. Any bona-fide member of the Society shall be entitled to play in any competition or golf day organised by the Society, subject to new members having completed three full round cards to establish agreed opening handicap.
    2. A register containing the names and addresses of all members shall be kept by the Secretary.
  8. Competitions and Golf Days.

    1. All competitions and golf days shall be played under the mode of competition set by the Management Committee. The rules of golf set by the Royal & Ancient of St. Andrews must apply.
    2. Any local rule set by the club where the competition is being played shall be upheld, and or any amendment set by the Management Committee.
    3. Where possible the Society will require its members to wear smart dress (ie. Jackets and ties) in the clubhouse after the competition or golf day.
    4. A minimum of £1.00 entry fee will be required for entry into any organised competition or golf day, with the exception of monthly medals and Summer and Winter Matchplay competitions where entry is free.
    5. Monthly Events – Did Not Show (DNS). If a member enters a monthly competition, but then without due reason does not within a minimum of 3 days prior to the event advise the Organiser that they will no longer be attending, then, subject to there not being any exceptional circumstances, that member will be liable to pay a fee of up to, but not exceeding £25.00 to cover the costs and charges incurred by the Society.
    6. Where an event is under subscribed, the management committee may allow guests to play but members will take priority.
  9. Misconduct of Society Members.

    1. At the A.G.M. (or at a special general meeting called for the purpose, at least seven days notice must be given) a two thirds majority of those present shall have the power to exclude from further participation in the Society any person whose conduct in their opinion has been objectionable. Voting on this point must be by ballot.
    2. Any member of the Society proved guilty of misconduct shall be liable to expulsion or such penalty as the Committee may decide.
    3. Any individual who abuses or refuses to co-operate with an Officer of the Society in connection with Society matters, shall be charged with misconduct and dealt with at the Committee’s discretion.
    4. Any member being excluded will not be entitled to a refund of any monies paid.
  10. Special Meetings.

    On receiving a requisition signed by one third of the members, the Secretary shall call a general meeting. The Committee may call a general meeting at any time when it shall consider the same is necessary. At least seven days notice shall be given for all such meetings under this rule, together with an agenda of the business to be transacted at such meeting.
  11. Board of Appeal.

    A board of Appeal, consisting of not less than three members shall be appointed to deal with cases as they arise. This shall consist of the handicap secretary, the Captain and the Chairman.
  12. Society Financial Position.

    In the event of a deficiency in the Society funds at the end of the financial year, members may be called upon to equally subscribe to that deficiency.
  13. Protests.

    A protest being lodged by any member, must be in duplicate to the Secretary, within fourteen days of the occurrence to which they refer.

Appendix  A - Matchplay Competitions.

  1. Entrance is restricted to fully paid up MAGS members.
  2. The first name on the draw is the Home match and chooses the venue and arranges the booking.
  3. Winners are to notify the Matchplay organiser of the result.
  4. Matches are to be played by the date specified, or may be forfeited.
  5. Any difficulty in arranging the match, please advise the organiser, who will endeavour to assist.
  6. Any dispute will be referred to the Captain, whose decision is final.
  7. Standard Rules of Matchplay apply.
  8. Handicaps will be your MAGS handicap, irrespective of whether the club you are playing at is your home club and you have a registered handicap with them.
  9. Handicaps to be used are MAGS handicap index.
  10. The final will have a member of the Committee present as marker.

Appendix B.

Main Competition is 18 hole Stableford scoring event.

Special Local Rules

  2. A MAXIMUM of 3 minutes only to look for lost balls. Call others through if they are waiting. 2 point penalty for non-observance.
  3. To avoid slow play at Mags we do not play a provisional ball if there is a group behind you. If you cannot find your ball, drop another in the position you think your ball left the fairway with the ball on the fairways edge and take a 2 shot penalty or level where you think your ball has ended up. Your next shot will be the fourth stroke. 2 point penalty for non observance.
  4. IF YOU CANNOT SCORE PICK UP. 2 point penalty for non-observance. DO NOT PUTT OUT.
  5. WINTER RULES. Check if Winter rules are in force, a ball lying on the fairway may be marked, lifted, cleaned and replaced within 150mm of the marker (no nearer the hole) without penalty. CHECK THAT BUNKERS ARE IN PLAY.
  6. NEAREST THE PINS. Please measure all balls that are on the green and record on separate sheet.
  7. PUTTING COMPETITION (If being played). Record how many shots you play using your putter. If you pick up or do not score than count that as 3 putts. If you use your putter off the green that still counts.
  8. The nominated ‘key Holder’ in any group of players is also the appointed steward for that group, and as such is responsible for ensuring that group keeps to all the playing rules of the Society.


  1. Be considerate at all times i.e. WAITING BY THE TEE ready to start when the group in front of you are teeing off.
  2. VERY IMPORTANT. SORRY BUT INCORRECT OR INCOMPLETE CARDS WILL BE DISQUALIFIED. (Incomplete also means that they do not contain the information required and asked for ie, shots, points, totals and signed by both the marker and player.)

Appendix C - Handicap Systems.

  1. The handicap system for the coming year will be proposed and agreed at the AGM annually or by resolution at a Special Meeting held under rule 10.
  2. New members to the society should have a proposer and seconder and be referred to the Management committee for election before entry is granted.
  3. The starting handicap (if not volunteered as lower by the incoming member their proposer or seconder) will be set at a maximum of 22 for men and 28 for Ladies this will be ratified after three cards and can be appealed to the appeals committee at any stage.
  4. A minimum of three golf cards from any recognised and properly constituted course to be submitted to the handicap secretary to allow a MAGS handicap to be given before that individual is allowed to participate in any MAGS competition as a member. Cards are to be properly completed and signed.
  5. Appendix D - Captains role and responsibilities

    Being the Captain of MAGS is a sign of the faith the Members have in a players standing and competence to demonstrate MAGS values of fairness and competitive fun. The role comes with certain rights but also responsibilities as outlined below:

    1. The Captain should try and arrive early and welcome players and guests as they arrive.
    2. The captain shall choose his own playing partners and go out in the first group if he chooses to.
    3. Before play starts the Captain will explain any local rules on the day, pass on any messages from the committee and out line the prizes for nearest the pins etc.
    4. On completion of the round, the captain with the assistance, if required, of the vice captain should collate the cards and evaluate the winning scores for ratification on the day or at a later date by the handicap secretary.
    5. All winners and prizes awarded are to be recorded in the club records book by the Captain. This can be used as the basis of his match report which should be provided by him or his vice Captain in his absence within a week to the web master responsible for publication.
    6. The prize for best guest (currently a bottle of wine) is provided and presented by the Captain if there are three or more guests.
    7. The Captain should make every effort to stay for the post round meal and present the staff with a token of our thanks in the cutomary manner.
    8. Captains Day: where possible this should be at a venue chosen in conjunction with the Captain possibly whilst he is vice Captain if advance booking is required.
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