Malling Area Golf Society

Society Rules

  1. Nomenclature & Constitution.

    This combination of golfers shall be called the Malling Area Golf Society. All those as members shall be associated to Society Golf. The Society shall consist of no more than 150 members, to include 20 lady members. The subscription year shall run from 1st April to 31st March each year.
  2. Subscriptions.

    The annual subscriptions shall be as advised by the committee.
    All subscriptions shall be paid by the 1st April.
  3. Officers.

    The Officers of the Society shall be Chairman, Captain, Vice Captain, Secretary and Treasurer to be elected annually at the A.G.M.
  4. Management.

    1. The Society shall be governed within the rules and regulations of the Royal and Ancient Rules of Golf by a management committee comprising of the Officers and two additional members who shall be elected annually.
    2. Any member not attending three consecutive meetings without permission, shall be deemed to have relinquished their appointment.
    3. Except when otherwise mentioned, all communications shall be addressed to the Secretary who shall conduct the correspondence of the Society and keep records of all proceedings.
  6. Powers of the Management Committee.

    1. The Committee shall annually appoint such sub-committees as they may consider to be necessary. They may delegate all or any of their powers to such sub-committees. The decisions of all such sub-committees shall be reported to the Committee.
    2. Four members of the Committee shall constitute a quorum for the transaction of the business of the Society. In the case of sub-committees, three members shall constitute a quorum for the transaction of the business.
    3. The Committee shall have the power to fill any vacancies that may occur, including any  vacancies in the Constitution of the Society. It may also co-opt members onto the Committee for specific purposes.
    4. Each elected member of the Committee shall be entitled to attend all management Committee meetings and have one vote. But no member shall be allowed to vote on any matter appertaining to themselves. This procedure shall apply to the business of the Committee. In the event of the voting being equal on any matter, the Chairman shall have a second or casting vote.
    5. The Committee shall have powers to apply, act upon and enforce the rules of golf and shall have jurisdiction over all matters affecting the Society, including any not provided for by the rules.
    6. All decisions of the Committee shall be binding subject to the right of appeal to the Board of Appeal. Decisions must be notified in writing to all concerned within 14 days.
    7. If a member of the Society is requested to be represented at a meeting of any of the Committees, that said members shall be subject to possible expulsion from the Society for non-attendance.
    8. See Addendum.
  7. Annual General Meeting.

    1. The A.G.M. shall be had not later than the 30th April each year. At this meeting the following business shall be transacted:-
      1. The minutes of the last A.G.M shall be confirmed and any matters arising therefrom dealt with.
      2. Presentation and adoption of the annual report and balance sheet.
      3. Election of new members for the next year.
      4. Election of officers, management committee and auditors.
      5. As Addendum.
      6. Other business (of which notice has been given).
    2. A copy of the duly audited balance sheet, agenda and minutes of the previous A.G.M shall be forwarded to each member at least seven days prior to the meeting.
    3. All voting shall be conducted by a show of cards, unless a ballot be demanded by a minimum of ten delegates.
  8. Qualification of Members.

    1. Any bona-fide member of the Society shall be entitled to play in any competition or golf day organised by the Society.
    2. A register containing the names and addresses of all members shall be kept by the Secretary.
  9. Competitions and Golf Days.

    1. All competitions and golf days shall be played under the mode of competition set by the Management Committee. The rules of golf set by the Royal & Ancient of St. Andrews must apply.
    2. Any local rule set by the club where the competition is being played shall be upheld, and or any amendment set by the Management Committee.
    3. The Society will not allow its members to wear Jeans, Collarless Tee Shirts or any other unsuitable clothing. Where possible the Society will require its members to wear smart dress (ie. Jackets and ties) in the clubhouse  after the competition or golf day.
    4. A minimum of £1.00 entry fee will be required for entry into any organised competition or golf day, with the exception of monthly medals and Summer and Winter Matchplay competitions where entry is free.
    5. Where an event is under subscribed, the management committee may allow guests to play.
    6. As Addendum.
  10. Misconduct of Society Members.

    1. At the A.G.M. (or at a special general meeting called for the purpose, at least seven days notice must be given) a two thirds majority of those present shall have the power to exclude from further participation in the Society any person whose conduct in their opinion has been objectionable.  Voting on this point must be by ballot.
    2. Any member of the Society proved guilty of misconduct shall be liable to expulsion or such penalty as the Committee may decide.
    3. Any individual who abuses or refuses to co-operate with an Officer of the Society in connection with Society matters, shall be charged with misconduct and dealt with at the Committee’s discretion.
    4. Any member being excluded will not be entitled to a refund of any monies paid.
  11. Special Meetings.

    On receiving  a requisition signed by one third of the members, the  Secretary shall call a general meeting. The Committee may call a general meeting at any time when it shall consider the same is necessary. At least seven days notice shall be given for all such meetings under this rule, together with an agenda of the business to be transacted at such meeting.
  12. Board of Appeal.

    A board of Appeal, consisting of not less than three members shall be appointed to deal with cases as they arise.
  13. Society Financial Position.

    In the event of a deficiency in the Society funds at the end of the financial year, members may be called upon to equally subscribe to that deficiency.
  14. Protests.

    A protest being lodged by any member, must be in duplicate to the Secretary, within fourteen days of the occurrence to which they refer.

Appendix  A.

Monthly Medal Rules.

  1. Played from the 1st to the last day of each month.
  2. You may play as many rounds as you like.
  3. All cards must be submitted to the Monthly Medal organiser, by the 5th day of the month following.
  4. All winners will be presented at the A.G.M.
  5. All winners will play off for a grand prize at the end of the 11th month or at other times to be agreed.
  6. All matches to be played on a bona fide  18 hole golf course.
  7. Correctly completed cards to be submitted, complete with the players name and handicap, the markers full name and handicap and scores for both. They must also be dated and timed and signed by both. Incorrect cards will be disqualified.

The Current Monthly Medal Organiser (May, 1999) is Barry Clark, but alterations and updates to this will be advised in the Newsletter.

This Competition was cancelled at a committee meeting in 2005.

Appendix  B.

Matchplay Competitions.

  1. Entrance is restricted to fully paid up MAGS members.
  2. The first name on the draw is the Home match and chooses the venue and arranges the booking.
  3. Winners are to notify the Matchplay organiser of the result.
  4. Matches are to be played by the date specified, or may be forfeited.
  5. Any difficulty in arranging the match, please advise the organiser, who will endeavour to assist.
  6. Any dispute will be referred to the Captain, whose decision is final.
  7. Standard Rules of Matchplay apply.
  8. Handicaps will be your MAGS handicap, irrespective of whether the club you are playing at is your home club and you have a registered handicap with them.
  9. Handicaps to be used are 3/4 the difference (ie. Player with 24 handicap plays a 20 handicap player, the difference is four strokes x 3/4, therefore the higher handicap player has 3 shots, one shot on stroke index 1, 2 and 3 holes.
  10. The final will have a member of the Committee present as marker.

Appendix C.

Main Competition is 18 hole Stableford scoring event.

Special Local Rules

  1. A MAXIMUM of 2 minutes only to look for lost balls. CALL others through if they are waiting. 2 point penalty for non-observance.
  2. DO NOT PLAY PROVISIONAL BALLS. If you cannot find your ball, drop another in the position you think your ball left the fairway and take a 2 shot penalty or level where you think your ball has ended up. Your next shot will be the fourth stroke. 2 point penalty for non observance.
  3. IF YOU CANNOT SCORE PICK UP. 2 point penalty for non-observance. DO NOT PUTT OUT.
  4. WINTER RULES. Check if Winter rules are in force, a ball lying on the fairway may be marked, lifted, cleaned and replaced within 6" of the marker (no nearer the hole) without penalty. CHECK THAT BUNKERS ARE IN PLAY.
  5. NEAREST THE PINS. Please measure all balls that are on the green and record on separate sheet.
  6. PUTTING COMPETITION (If being played). Record how many shots you play using your putter. If you pick up or do not score than count that as 3 putts. If you use your putter off the green that still counts.


  1. BE WAITING BY THE TEE ready to start when the four in front of you are teeing off. Lateness on the tee 2 point penalty.
  2. VERY IMPORTANT. SORRY BUT INCORRECT OR INCOMPLETE CARDS WILL BE DISQUALIFIED. (Incomplete also means that they do not contain the information required and asked for ie, shots, points, totals and signed by both the marker and player.)

Have a thoroughly enjoyable day and think of others. PLEASE DO KEEP MOVING

Appendix D

Handicap Systems.

Firstly I would stress that the proposed changes to our handicap system do not and should not reflect on any individual as they have played to the rules of MAGS society at that time. An anomaly has arisen with our present handicap system. Firstly there is a very large proportion of 28 handicappers and secondly the changes in handicaps are very rapid and do not reflect the difficulty of the course being played or perhaps a temporary loss of form or fitness.

Two proposals have been put forward by me and have been circulated via our secretary and are on our web site.
The system I am proposing is:-
That handicaps are calculated in a similar manner to golf club handicaps and reflect the stroke index of each hole.
i.e. for men:

Stroke Index Holes 1 to 6 have a maximum of 2.0 shots over par. 6 x 2.0 = 12 shots
“        “        “ 7 to 14 “       “ 1.5 “      “ 8 x 1.5 = 12 shots
“         “       “ 15 to 18 “       “ 1.0 “      “ 4 x 1.0 = 4 shots
Maximum of 28 shots

This is quite simple to calculate and on most golf days as an experiment I have worked these figures out before the meal. The calculation is made and added to the previous handicaps and a new average is arrived at which is the new handicap. Whilst this involves a lot of setting up, I have been operating that as an alternative system since August 2003 so the bulk of the work is done. This avoids the major changes in handicaps and is a more gradual system. Hence this is why golf clubs insist on three cards before the new player is given a handicap and is allowed to play in competitions.

The Ladies are not forgotten and I would suggest the same system but they have a maximum of 2 shots on each hole, totalling 36 for the round.

A demonstration golf card has been circulated and is shown on the society web site. The handicap secretary will issue a handicap certificate showing the current handicap and confirming that it is calculated in the correct manner.
With the new system I am proposing a number of changes for the A.G.M.

  1. That rule 6.a.v. of the society rules be amended to exclude the handicap system.
  2. That there be an additional rule say 5.h and that the Management Committee have the power to change and or amend the handicap system in anyway without reference to the A.G.M. should it be found that the system operated is not suitable to the current needs and this need not be left till an A.G.M
  3. New members to the society should have a proposer and seconder and be referred to the Management committee for election before entry is granted.
  4. A minimum of three golf cards from any recognised and properly constituted course to be submitted to the handicap secretary to allow a MAGS handicap to be given before that individual is allowed to participate in any MAGS competition as a member. Cards are to be properly completed and signed.

T. L. Pink — Handicap Secretary 2003/4.

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